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Your Guide to Planning the Perfect Event
Planning an event can feel overwhelming, but we’re here to help you cover all the essentials! Whether you’re organizing a wedding, corporate gathering, or private celebration, this quick reference guide will ensure you don’t miss any key details.
1. Choosing the Right Tent Size
- Wedding, corporate event, birthday party, graduation, or something else?
- Formal or informal? The style of your event will help determine seating, linens, and décor.
2. Guest Count & Seating Layout
- How many guests will be attending?
- Round tables foster conversation but take up more space. Rectangular tables optimize limited space and are great for banquet-style seating.
- Do you need linens? We offer a variety of fabrics and colors to match your theme.
3. Booking Your Event Rentals—Reserve Early!
- Event rentals book on a first-come, first-served basis. Always secure your tent, tables, chairs, and flooring before booking other vendors like DJs and florists to ensure availability.
4. Event Location & Setup Considerations
- Is your event at a venue or private residence?
- Will it be on grass, asphalt, or concrete?
- Do you need flooring? If so, does the area need to be leveled for stability?
5. Timeline & Vendor Coordination
- How long is your event? Will it extend into the evening, requiring additional lighting?
- Who should you contact first? Start with your event rental provider, then move on to planners, DJs, and caterers.
At Pro Party Rental, we take the stress out of event planning by providing expert guidance and high-quality rentals throughout Fairfield and New Haven counties. Have questions? Contact us today, and let’s bring your vision to life!
We Are the Perfect Solution!
Whether it’s a function for your corporate office, the local community little league, a graduation, or just the ultimate backyard party – we’ve got you covered, seated, and catered to!
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