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A Beginner’s Guide to Planning a Tented Event in Fairfield & New Haven Counties
Planning a tented event for the first time? Whether you’re hosting a wedding, corporate event, or backyard celebration, choosing the right tent and setup can seem overwhelming. At Pro Party Rental we make the process simple, ensuring your event is both stylish and functional. This guide will help you navigate key decisions, from selecting the right tent size to choosing the perfect lighting
1. Finding the Right Tent Size
The size of your tent depends on your guest count and event setup. Here’s a general guide:
- Cocktail-style event: 10-12 sq. ft. per guest
- Seated dinner with round tables: 12-15 sq. ft. per guest
- Seated dinner with rectangular tables: 10-12 sq. ft. per guest
Adding a dance floor, bar, or buffet? Factor in additional space for these elements. Our team can help calculate the ideal size to keep guests comfortable.
2. Understanding Your Event Space
Before booking a tent, evaluate your event space:
- Flat & Even Ground: A level surface is ideal for stability. If your area has a slope, let us know so we can recommend solutions.
- Frame vs. Pole Tents: Frame tents have no center poles, offering open layouts, while pole tents have elegant peaks and require staking into the ground.
Sidewalls or Open Air? Sidewalls provide weather protection and privacy, while an open tent offers a breezy, outdoor feel.
3. Choosing the Perfect Tent Lighting
Lighting sets the ambiance for your event. We offer
- Bistro Lighting: A classic, warm glow—perfect around the perimeter or swaged in an X pattern for larger tents.
- Fairy Lights: A soft, twinkling effect for a romantic touch.
- Center Pole Ring Spotlights: Highlight the heart of your tent, ideal for weddings and receptions.
LED High Bay Lighting: A bright and practical option for corporate or evening events.
4. Additional Event Considerations
If your event extends into the evening, consider:
- A Dance Floor: A must-have for celebrations with music and entertainment.
- Bar & Buffet Areas: Designate space to keep your event layout organized.
Heating or Cooling: Depending on the season, we can provide climate control options for guest comfort.
At Pro Party Rental, we take the guesswork out of planning your tented event. Serving Fairfield, New London, and New Haven counties, we provide expert guidance, high-quality rentals, and seamless service—so you can focus on creating lasting memories. Contact us today to start planning!
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Whether it’s a function for your corporate office, the local community little league, a graduation, or just the ultimate backyard party – we’ve got you covered, seated, and catered to!
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