Hosting a party? Here are the mistakes you need to avoid when renting party supplies!
Being a host can be fun and exciting, until you realise you’ve ordered fewer chairs than the guest count.
Similarly, hosts can make numerous other mistakes, often due to negligence or a lack of information.
However, you can avoid such silly mistakes by remaining a bit watchful about your needs as well as hiring the right party rental provider!
At Pro Party Rental, we are the trusted provider of party rentals in Bridgeport and Norwalk, and we often come across clients who underestimate their requirements, overlook important details, or make last-minute decisions that end up costing them more.
To help you and our clients in Norwalk and Bridgeport, we have compiled this blog post, highlighting common mistakes made when renting party supplies. So, let’s get started!
Mistakes to Avoid When Renting Party Supplies
- Making bookings at the last-minute
This is one of the most common mistakes people make when hosting an event. Timely booking of party rentals is the key to ensuring everything goes as planned. In addition, early booking ensures availability during peak seasons.
What’s the fix?
As a trusted provider of party rentals in Norwalk and Bridgeport, we recommend booking your rentals as soon as you finalize your event date
We understand that event theme or type of décor can’t be decided in a flash; you can reserve the basics and adjust later.
- Be sure about the seating count.
Nothing could be more demeaning than watching your guests stand, be uncomfortable, or fight for seats at your event.
On the other hand, if you’ve ordered more seats than required, it is a waste of money.
What’s the fix?
Do your best to get a precise and accurate headcount early. Also, it is a smart plan to add about 5-10% extra seats, as you never know if your best friends might bring a plus-one or if some unexpected guests show up.
- Ignoring the logistics
Even a well-planned event can turn chaotic if logistics are overlooked. From delivery timing, setup arrangements, to tent placement and power supply, every small detail matters when you want to execute an event seamlessly.
Overlooking these intricacies may result in delays as well as safety hazards.
What’s the fix?
Discuss with your party rental provider beforehand about delivery schedules, setup requirements, and any additional equipment needed.
- Underestimating the weather
One of the biggest mistakes host makes is assuming the weather will cooperate with their plans. Rain, winds, or extreme heat can wreak havoc on your outdoor event if you’re caught off guard.
What’s the fix?
As an experienced provider of party rentals in Bridgeport and Norwalk, we recommend that our clients have a backup plan in place. We advise you to discuss all the possible weather contingencies with your rental company, so that you’re covered no matter what.
- Over DIYing
It’s your event; we understand that you might be having special plans to make this day memorable. It may be anything from crafting your decorations to arranging furniture and more. While personal touches can be great to put in a “you” factor, they can also lead to delays, stress, and even tiredness.
What’s the fix?
It is best to leave things to professionals. We recommend that you leave the heavy lifting, like setup, teardown, and handling large equipment, to a professional party rental provider.
By offering a perfect balance of DIY and professional support, you can create a unique experience while keeping everything running smoothly.
Final Words
A little attention can go a long way in providing the desired experience to your guests. By steering clear of common mistakes listed in this blog, you can give yourself the chance actually to enjoy the celebration.
However, one more thing that matters is the selection of the right provider for party and tent rentals.
If you’re looking for the best party rental provider in Norwalk or Bridgeport, look no further than Pro Party Rental. Got an event to host? We aim to send out quotes within 24 hours of receiving your request!
So, without making any delays, get in touch with us today!
FAQs
How far in advance should I book my party rentals?
It’s best to book party supplies at least 3–4 weeks before your event. Popular items may sell out quickly, especially during peak seasons. Early booking ensures availability and better rates.
Do I need to inspect the supplies before getting them?
Yes, you must inspect the supplies. Checking quality, cleanliness, and condition helps avoid broken or unsuitable items, ensuring your event looks polished and professional.
How do I avoid delivery mistakes?
Confirm the delivery date at least twice, obtain the time, location, and date in writing, and double-check all contact information and setup instructions.
What mistakes can impact the guest comfort the most?
Insufficient seating, inadequate tables, poor-quality chairs, or overcrowded layouts negatively impact guest comfort. Proper planning and accurate booking ensure guests have a comfortable and enjoyable experience.
Disclaimer: The information provided in this content is just for educational purposes and is written by a professional writer. Consult us to know more about party rentals.
